Does Prybase offer a parent portal?

Yes. Parents can view daily reports, attendance records, billing, and communicate with staff through a dedicated portal.

🏫 Childcare & Daycare

Daycare Management Software

All-in-one solution to manage your daycare operations, children, staff, and parents.

Book a Demo View Features

prybase.io / daycare / overview

Good morning, Ms. Sarah 👋

Sunflower Daycare Center — Today's snapshot

Open

Children In

↑ 4 since yesterday

1:7

Staff:Child Ratio

✓ Within compliance

Awaiting Pickup

Next: 3:15 PM

94%

Capacity Used

42 / 45 enrolled

Today's Check-Ins 38 in · 4 out

Emma R.

Checked in 7:52 AM · Room A

Liam T.

Checked in 8:10 AM · Room B

Ava M.

Expected 9:00 AM · Not yet arrived

Pending

Noah K.

Checked out 12:30 PM · Parent pickup

Out

Staff On Duty 6 of 7 present

Sarah K. — Lead Teacher

Room A · 07:30–16:00

Active

James M. — Assistant

Room B · 08:00–17:00

Active

Lisa P. — Floater

On break · Returns 13:30

Break

New Messages 2 unread

Emma's mom — "Running 10 min late"

2 min ago

Invoice paid — Johnson family $420

8:45 AM

How Prybase Helps

Everything Your Daycare Needs in One Place

Replace paper sign-in sheets, phone calls, and scattered spreadsheets with one platform built for childcare centers.

Digital check-in/check-out with parent notifications
Parent portal with daily reports, photos, and messaging
Automated billing, invoicing, and payment tracking
Staff scheduling and attendance management
Enrollment management and waitlist tracking
Dashboards for attendance, revenue, and enrollment

Book a Demo Request Pricing

Features

Built for the Way Daycares Work

Parent Communication

Keep parents informed and engaged with real-time updates and easy communication.

Announcements & messages
Daily activity updates
Photos & videos sharing
Two-way messaging

Message✕

Emma's Parent Active now

Emma had a great day today! She enjoyed the art activity.

10:30 AM

Attendance & Check-in

Streamline check-ins, track attendance in real-time, and manage schedules easily.

QR code / PIN check-in
Real-time attendance tracking
Absence & late alerts
Custom schedules

Today's Attendance

● Checked In 42 ● Absent 6 ● Late 10 ● Not Checked In 10

Daily Reports

Generate daily reports and share insights about each child's activities and progress.

Daily activity reports
Meals, naps & diaper logs
Behavior & mood tracking
Report auto-sharing

Daily Report

Emma Johnson

May 15, 2024

⚡	Activities	5
🍽️	Meals	3
💤	Naps	1h 30m
🧷	Diaper Changes	2
😊	Mood	Happy

Billing & Invoicing

Automate billing, accept payments online, and manage outstanding balances.

Tuition & fee management
Automated invoices
Online payments
Payment reminders

Invoices

May 2024Paid$250.00

Apr 2024Paid$250.00

Mar 2024Pending$250.00

Feb 2024Paid$250.00

Staff Management

Manage staff schedules, roles, attendance, and performance all in one place.

Staff schedules
Role & permission management
Attendance tracking
Performance overview

Staff ScheduleMay 13 – 19 ›

Mon 13

Tue 14

Wed 15

9 AM

Anna

John

Sarah

2 PM

Mike

Lisa

Tom

Mobile App Access

Access everything on the go with our mobile apps for parents and staff.

Parent mobile app
Staff mobile app
Instant notifications
Anywhere, anytime

9:41 ▲▲ WiFi 🔋

Tuesday, May 15

Prybase Daycare now

Emma was checked in by Ms. Sarah at 9:00 AM

FAQ

Frequently Asked Questions

What is daycare management software?

Daycare management software helps childcare centers manage attendance, check-in/check-out, parent communication, billing, and staff scheduling — all in one place, replacing paper records and spreadsheets.

Does Prybase include a parent portal?

Yes. Every daycare on Prybase gets a branded parent portal where parents view daily reports, attendance records, billing statements, and communicate directly with staff.

Can parents check in and check out children digitally?

Yes. Prybase supports digital check-in/check-out with timestamps, authorized pickup verification, and real-time SMS or email notifications to parents on arrival and departure.

How does billing work in Prybase?

Prybase includes invoicing for recurring tuition, one-time fees, and late charges. Payments are collected via Stripe and all billing history is tracked per family.

Is Prybase mobile-friendly for staff?

Yes. Prybase is fully responsive. Staff manage attendance, send updates, and view schedules from any smartphone or tablet — no app installation required.